APTA
Constitution
APTA
Constitution
Rules of the
Australian Professional Technical Analysts (APTA)
Incorporated.
CONTENTS
PART 1 - PRELIMINARY
1. Definitions
PART 2. THE ASSOCIATION
2. Association Name.
3. Objectives of the Association.
PART 3. MEMBERSHIP
4. Membership Qualifications.
5. Types of Membership.
(a) Ordinary Members.
(b) Founding Members.
(c) Life Members.
6. Nomination for Membership.
7. Membership Contributions.
8. Privaleges and Obligations of Members.
9. Conditions Governing Membership.
10. Membership Committee.
11. New Membership Acceptance Criteria.
12. Cessation of Membership
13. Membership Entitlements Not Transferable
14. Resignation of Membership
15. Register of Members.
16. Fees and Subscriptions.
17. Member's Liabilities.
18. Resolution of Internal Disputes.
19. Disciplining Members.
20. Right of Appeal of Disciplined Member
PART 4 - THE COMMITTEE
21. Powers and Duties of the Committee.
22. Constitution and Membership.
23. Election of Committee Members
24. Secretary
25. Treasurer.
26. Casual Vacancies.
27. Removal of Member.
28. Meetings and Quorum.
29. Delegation by Committee to Sub-Committee. .
30. Voting and Decisions.
PART 5 - MEETINGS
31. Annual General Meeting
- Holding Of.
32. Annual General Meeting - Calling Of and Business At
33. General Meetings & Extraordinary General Meetings - Calling
Of
34. Notice
35. Procedures
36. Presiding Member
37. Adjournment
38. Making Decisions.
39. Special Resolution.
40. Voting.
41. Appointment of Proxies.
PART 6 - MISCELLANEOUS.
42. Insurance.
43. Funds - Source.
44. Funds - Management.
45. Alterations of Objects and Rules.
46. Common Seal.
47. Custody of Books.
48. Inspection of Books.
40. Notices.
50. Examinations.
51. Endorsements and Recommendations.
52. Winding Up.
53. Amalgamation.
54. Indemnity
APPENDIX 1.
APPENDIX 2.
PART 1 - PRELIMINARY.
1. Definitions:
(1) In these rules:
(a) "Commissioner" means the Commissioner of the Office of Fair
Trading.
(b) "Association" means the Australian Professional Technical
Analysts (APTA) Incorporated
(c) "President" means the person who is elected as President.
(d) "Vice President" means the person who is elected as Vice
President.
(e) "Secretary" means
(i) the person holding office under the rules as Secretary of the
association or
(ii) if no such person holds that office - the public officer of
the association.
(f) "Treasurer" means the person is elected as Treasurer.
(g) "Committee" means the APTA committee of management.
(h) "Officer'' means any person elected to a position or employed
by the association.
(i) "Member" means any financial member of the association.
(j) "General Meeting" means a general meeting of the association
other than an annual general meeting or a special general
meeting..
(k) "the Act" means the Association Incorporation Act 1984.
(l) "the Regulation" means the Associations Incorporation
Regulation 1999.
(m) the singular shall include the plural and vice versa.
(n) masculine equals feminine and vice versa.
(2) In these rules:
(a) a reference to a function includes a reference to a power,
authority and duty, and
(b) a reference to the exercise of a function includes, if the
function is a duty, a reference to
the performance of the duty.
(3) The provision of the Interpretation Act 1987 apply to and in
respect of these rules in the
same manner as those provisions would so apply if these rules were
an instrument made
under the Act.
PART 2. THE ASSOCIATION
2. Association Name. The name of the association is "Australian
Professional Technical Analysts
(APTA) Incorporated".
3. Objectives of the Association.
The objects for which the association is established are:
(a) To establish and foster a professional association amongst
Technical Analysts inside and outside Australia with a view to
promoting and advancing the theory and practice of technical
analysis.
(b) To hold meetings and
conferences for the discussion of all matters related to technical
analysis for the purpose of promoting and advancing the theory and
practice of technical analysis.
(c) To cater to members so
as to meet their professional development needs as technical
analysts.
(d) To maintain, improve,
develop and encourage the highest standards of professional ethics
and competence among Technical Analysts.
(e) To increase the
awareness and respect of technical analysis within the financial
services industry.
(f) To offer educational
courses, activities and functions including assisting, co-operating
with, and otherwise engaging in, educational advancement of members
within the technical analysis profession along with the granting of
certificates of qualification to successful candidates.
PART 3. MEMBERSHIP
4. Membership Qualifications
A person is qualified to be a member of the association only
if:
(a) the person is a person referred to in section 15(1) (a), (b),
or (c) of the Act and has not ceased to be a member of the
association at any time after incorporation of the assciation under
the Act.
or
(b) the person is a natural person:
(i) who has been nominated for membership of the association as
provided by rule 6, and
(ii) who has been approved for membership of the association by the
membership committee.
5. Types of Membership.
Members of the association shall consist of ordinary members,
founding members and life members, pursuant to these rules.
(a) Ordinary Members.
All members are classified as ordinary members unless they are
founding members or life members.
(b) Foundation Members.
The committee may appoint as a foundation member of the association
any member who was accepted as a member at the associations
inaugural meeting and any so appointed shall be entitled to all the
privileges of membership enjoyed by a member upon payment of annual
subscriptions.
(c) Life Members.
The committee may appoint as a life member of the association any
member who has in its opinion made a valuable or significant
contribution to the association and any life member so appointed
shall be entitled for life to all the privileges of membership
enjoyed by a member without payment of annual subscriptions. No
life member shall be appointed within the first five years from
incorporation.
6. Nomination for Membership.
(1) A nomination of a person for membership of the
association:
(a) must be made by two members and one committee member of the
association, on the form set out in Appendix 1 to these rules,
and
(b) must be lodged with the Secretary of the association and
(c) be properly completed and shall be accompanied by a remittance
in payment of the entrance fee and annual membership fee.
(2) As soon as practicable after receiving a nomination for
membership, the Secretary must refer the nomination to the
membership committe which shall determine whether to approve or to
reject the nomination. No reason for rejection needs to be
given.
(3) As soon as practicable after the committee makes that
determination, the Secretary must
(a) Notify the nominee, in writing, that the committee approved or
rejected the omination (whichever is applicable), and
(b) If the committee approved the nomination, issue a receipt for
the sum payed under these rules by a member as entrance fee and
annual membership fee.
(c) If the committee does not approve the nomination, notify the
nominee and refund the entrance fee and the annual membership fee
paid at the time of nomination.
(4) The Secretary must, subject to payment by the nominee of the
amounts referred to in clause 1(c), enter the nominee's name in the
register of members and,on the name being so entered, the nominee
becomes a member of the association.
7. Membership Contributions.
(1) Every member of the association undertakes to contribute to the
assets of the association.
(2) In the event of the association being wound up while he is a
member or within one year after he ceases to be a member for
payment of the debts and liabilities of the association contracted
before the time at which he ceases to be a member, and the costs,
charges and expenses of winding up and for an adjustment of the
rights of contributories among themselves such amount as may be
required not exceeding two dollars ($2.00)
8. Privaleges and Obligations of Members.
(1) A member shall be entitled to attend and vote at general
meetings of the association. Each member so entitled to vote, shall
have one vote.
(2) Each member shall furnish to the Secretary particulars of his
address, private and business, and of the official position he
occupies and such other information as the committee shall from
time to time require and in addition shall inform the Secretary of
any changes thereto, from time to time.
9. Conditions Governing Membership.
(1) The committee shall determine the entrance fee, the annual
membership fee and the due date of payment.
(2) Any member shall be entitled to resign his membership on giving
notice in writing of his intention to do so to the Secretary.
(3) Any member who has failed to pay his annual membership fee
within thirty days of the due date shall be excluded from
membership and his name shall be removed from the Register of
Members.
10. Membership Committee.
(1) The membership committee shall consist of 3 members appointed
by the committee who will report decisions directly to the
Secretary and the Committee.
(2) The membership committee must determine whether the applicant
meets the criteria set by the committee for acceptance as a
member.
(3) The membership committee is not required to report reasons for
any decisions made by the committee.
(4) All membership dealings must be kept private and
confidential.
11. New Membership Acceptance Criteria.
New members must meet the following criteria before they can be
accepted into the association as members.
(1) Must be financial
(2) Must be prepared to adhere to the code of ethics.
(3) Must be of good character
(4) Must agree to submit a curriculm vitae to the membership
committee if requested
(5) Must be prepared to be interviewed by the membership committee
if requested
(6) Must agree that the findings of the membership committee (re:
membership applications) are final and are not subject to
challenge.
(7) Must not be bankrupt
(8) Must agree not to bring the association into disrepute
(9) Must agree to abide by privacy principles and legislation
(10) Must agree to provide, if so requested, a signed declaration
that they are a professional technical analyst i.e. those who
source a significant proportion of their income from technical
analysis either directly or indirectly.
(11) Must agree to make no representations as to endorsements
(12) Must agree that the authority to use the associations logo is
vested with the committee.
(13) Must agree to abide with the association's rules.
12. Cessation of Membership.
A person ceases to be a member of the association if the
member:
(a) dies, or
(b) resigns, or
(c) is expelled.
13. Membership Entitlements Not Transferable.
A right, privilege or obligation which a person has by reason of
being a member of the association:
(a) is not capable of being transferred or transmitted to another
person, and
(b) terminates on ceasation of the member's membership.
14. Resignation of Membership.
(1) A member of the association is not entitled to resign that
membership except in accordance with this rule.
(2) A member of the association who has paid all amounts payable by
the member to the association in respect of the member's membership
may resign by first giving the Secretary written notice of at least
one month (or such other period as the committee may determine) of
the member's intention to resign and, on the expiration of the
period of notice, the member ceases to be a member.
(3) If the member of the association ceases to be a member under
clause (2), and in every other case where a member ceases to hold
membership, the Secretary must make an appropriate entry in the
register of members recording the date on which the member ceases
to be a member.
15. Register of Members.
(1) The public officer must establish and maintain a register of
members of the association specifying the name and address of each
person who is a member ofthe association together with the date on
which the person became a member.
(2) The register of members must be kept at the principal place of
administration of the association and must be open for inspection,
free of charge, by any member at any reasonable hour.
(3) A member of the association may not obtain a copy of the
register or any part of the register.
16. Fees and Subscriptions.
(1) A member must, upon application to become a member, pay to the
association an entrance fee of $1 or, if some other amount is
determined by the committee,that other amount.
(2) In addition to any amount payable by the member under clause
(1), a member must pay to the association an annual membership fee
of $2 or, if some other amount is determined by the committee, that
other amount.
(a) except as provided by paragraph (b), before 1 July in any
calender year, or
(b) if the member becomes a member on or after 1 July in any
calender year - on becoming a member and before 1 July in each
succeeding calender year.
17. Member's Liabilities.
The liability of a member to contribute towards the payment of the
debts and liabilities of the association or the cost, charges and
expenses of the winding up of the association is limited to the
amount, if any, unpaid by the member in respect of membership of
the association as required by rule 16.
18. Resolution of Internal Disputes.
(1) Disputes between members (in their capacity as members) of the
association, and disputes between a members and the association,
are to be referred to a community justice centre for mediation in
accordance with the Community Justice Centres Act 1983.
(2) At least 7 days before a mediation session is to commence, the
parties are to exchange statements of the issues that are in
dispute between them and supply as many copies to the mediator as
may be required by the mediator.
19. Disciplining Members.
(1) There shall be appointed each year by the committee from its
members a disciplinary committee consisting of not less than 3
members of whom 2 shall form a quorum for the purpose of
investigating questions relating to qualifications of members,
manner and conditions of admission, privileges, obligations,
expulsions and suspensions of membership together with questions of
professional practice generally and of making recommendations to
the committee where a member has:
(a) become incapable through mental infirmity of managing his
affairs; or
(b) been convicted by a competent tribunal of an offence which is
in the opinion of the disciplinary committee discreditable to. or
against the interests of the association; or
(c) been guilty of conduct which is in the opinion of the
disciplinary committee dishonourable or unprofessional or likely to
bring the association into disrepute or has committed a breach of
these rules made pursuant thereto, or is otherwise discreditable to
or has acted against the interests of the association;
(2) the disciplinary committee shall investigate the matter, and if
it thinks fit, report to the committee with recommendations for
disciplinary action.
(3) any member subject to investigation by the disciplinary
committee shall before the disciplinary committee reports to the
committee, receive a notice of a meeting at which his case will be
considered by the committee and he shall be entitled either
personally or by some other persons appointed by him in
writing
to appear at such meeting of the committee to be heard in
explanation of his conduct and to tender to the committee in
writing any explanation of his conduct or any submissions in
respect thereof.
(4) the committee shall at a meeting consisting of not less than
two thirds of its members consider any case reported to it by the
disciplinary committee and may upon passing a resolution specifying
the reason for its action, exclude the member from membership and
have the Secretary remove his name from the register of members, or
suspend all or any of his rights of membership or to reprimand him.
Any action taken by the committee pursuant to this article shallnot
prejudice the rights of the association to recover any arrears of
subscription or any other moneys owing to the association from the
member
20. Right of Appeal of Disciplined Member.
(1) A member may appeal to the association in general meeting
against a resolution of the committee under rule 20, within 7 days
after notice is served on the member, by lodging with the Secretary
a notice to that effect.
(2) The notice must be accompanied by a statement of the grounds on
which the member intends to rely for the purpose of the
appeal.
(3) On receipt of a notice from a member under clause (1), the
Secretary must notify the committee which is to convene a general
meeting of the association to be held within 28 days after the date
on which the Secretary received the notice.
(4) At a general meeting of the association convened under clause
(3):
(a) no business other than the question of the appeal is to be
transacted, and
(b) the committee and the member must be given the opportunity to
state their respective cases orally or in writing, or both,
and
(c) the members present are to vote by secret ballot on the
question of whether the resolution should be confirmed or
revoked.
(5) If at the general meeting the association passes a special
resolution in favour of the confirmation of the resolution, the
resolution is confirmed.
PART 4 - THE COMMITTEE
21. Powers and Duties of the Committee.
The committee is to be called the board of management of the
association and, subject to the Act, the Regulation and these rules
and to any resolution passedby the association in general
meeting:
(a) is to control and manage the affairs of the association,
and
(b) may exercise all such functions as may be exercised by the
association, other than those functions that are required by these
rules to be exercised by a general meeting of members of the
association, and
(c) has power to perform all such acts and do all such things as
appears to the committee to be necessary or desirable for the
proper management of the affairs of the association.
(d) The committee may exercise the power to borrow money, limited
however to an amount equal to the annual membership fees for the
previous financial year and to mortgage or charge its property or
any part thereof, and to issue debentures and other securities
whether or outright or as security for any debt,liability or
obligation of the association.
(e) All cheques, promissory notes, drafts, bills of exchange or
other negotiable instruments, and all receipts for moneys paid to
the association shall besigned, drawn, accepted, endorsed or
otherwise executed, as the case may be, by any two members of the
committee or in such other manner as the committee may from time to
time determine.
(f) The committee shall appoint, employ, engage, remove, discharge
and dismiss all employees as it may consider necessary and shall
regulate their duties and fix their salaries or remuneration.
(g) The committee shall cause minutes to be made as outline under
the heading committee Minutes.
(h) The committee may delegate any of its powers to one or more
committees. Any committee so formed shall conform to any
regulations that may be imposed by the committee and subject
thereto shall have power to co-opt any member or members of the
association.
(i) The committee may make donations for patriotic or charitable
purposes.
(j) To do all such other acts and things as are incidental or
conducive to the attaiment of the objectives and the exercise of
the powers of the association provided by the association shall not
support with its funds or endeavours to impose or procure to be
observed by its members or others any regulation or restriction
which if an object of the association could make it a trade union
within the meaning of the Industrial Conciliation & Arbitration
Act 1972.
(k) The income and property of the association howsoever derived
shall be applied solely towards the promotion of the objectives of
the association as set forth in these Rules (as amended from time
to time).
(l) Nothing herein contained shall prevent the payment in good
faith for or on account of any of the following:
(i) reasonable and proper renumeration to any officer or member of
the association in return for any services actually rendered to the
association and repayment of out of pocket expenses reasonably
incurred in the performance of such services provided that no
member of the committee shall be paid a salary or fee in respect of
the appointment to or holding of any office of the
association.
(ii) goods/services to the association in the ordinary course of
business;
(iii) interest on money lent to the association at the rate for the
time being charged by bankers in Sydney for the overdrawn
accounts;
(iv) reasonable and proper rent for premises demised or let to the
association
22. Constitution and Membership
(1) Subject in the case of the first members of the committee to
section 21 of the Act, the committee is to consist of:
(a) the office bearers of the association, and
(b) additional members (the number of which shall be decided by
resolution of the committee), each of whom is to be elected at the
annual general meeting of the association under rule 23.
(2) The office bearers of the association are to be :
(a) the President
(b) two Vice Presidents
(c) the Treasurer, and
(d) the Secretary
(3) Each member of the committee is, subject to these rules, to
hold office until the conclusion of the annual general meeting
following the date of the member's election, but is eligible for
re-election.
(4) In the event of a casual vacancy occurring in the membership of
the committee, the committee may appoint a member of the
association to fill the vacancy and the member so appointed is to
hold office, subject to these rules, until the conclusion of the
annual general meeting next following the date of the
appointment.
23. Election of Committee Members
(1) Nominations of candidates for election as members of the
committee:
(a) must be made in writing, signed by two members and accompanied
by the written consent of the candidate (which may be endorsed on
the form of the nomination), and
(b) must be delivered to the Secretary at least 7 days before the
date fixed for the holding of the annual general meeting at which
the election is to take place.
(2) If insufficient nominations are received to fill all vacancies
on the committee, the candidates nominated are taken to be elected
and further nominationsare to be received at the annual general
meeting.
(3) If insufficient further nominations are received, any vacant
positions remaining on the committee are taken to be casual
vacancies.
(4) If the number of nominations received is equal to the number of
vacancies to be filled, the persons nominated are taken to be
elected.
(5) If the number of nominations received exceeds the number of
vacancies to be filled, a ballot is to be held.
(6) The ballot for the election of members of the committee is to
be conducted at the annual general meeting in such usual and proper
manner as the committeemay direct.
(7) After election to office, the committee shall elect annually
from its members a President, two Vice-President, Secretary and
Treasurer. In the event ofthe office of President, Vice-President,
Secretary or Treasurer becoming vacant, the committee shall elect
such member or members as may be necessary to fill such vacancy or
vacancies.
24. Secretary
(1) The Secretary of the association must, as soon as practicable
after being appointed as Secretary, lodge notice with the
association of his or heraddress.
(2) It is the duty of the Secretary to keep minutes of:
(a) all appointments of office-bearers and members of the
committee.
(b) the names of the members of the committee present at a
committee meeting or general meeting, and
(c) all proceedings at committee meetings and general
meetings.
(3) Minutes of the proceedings at a meeting must be signed by the
Chairperson of the next succeeding meeting.
25. Treasurer.
It is the duty of the Treasurer of the association to ensure:
(a) that all money due to the association is collected and received
and that all payments authorised by the association are made,
and
(b) that correct books and accounts are kept showing the financial
affairs of the association, including full details of all receipts
and expenditure connected with the activities of the
association.
26. Casual Vacancies.
For the purpose of these rules, a casual vacancy in the office of a
member of the committee occurs if the member:
(a) dies, or
(b) ceases to be a member of the association, or
(c) becomes an insolvent under administration within the meaning of
the Corporations Act 2001 of the Commonwealth, or
(d) resigns office by notice in writing given to either the
President or the Secretary, or
(e) is removed from the office under rule 27, or
(f) becomes a mentally incapacitated person, or
(g) is absent without consent of the committee from two consecutive
meetings of the committee without reasonable cause or
(h) becomes prohibited from being a director of a company by reason
of an order made under the Corporations Law.
7. Removal of Member.
(1) The association in general meeting by resolution may remove any
member of the committee from office before the expiration of the
member's term of office and may by resolution appoint another
person to hold office until the expiration of the term of office of
the member so removed.
(2) If a member of the committee to whom a proposed resolution
referred to in Clause (1) makes representation in writing to the
Secretary or President (not exceeding a reasonable length) and
requests that the representation be notified to members of the
association, the Secretary or President may send a copy of the
representation to each member of the association or, if the
representations are not so sent, the member is entitled to require
that the representationsbe read out at the meeting at which the
resolution is considered.
28. Meetings and Quorum.
(1) The committee must meet at least 3 times in each period of 12
months at such place and time as the committee may determine.
(2) Additional meetings of the committee may be convened by the
President or by any member of the committee.
(3) Written notice of a meeting of the committee must be given by
the Secretary to each member of the committee at least 7 days or
not less than 24 hours notice in the case of an emergency (or such
other period as may be unanimously agreed on by members of the
committee) before the time of appointment for the holding of the
meeting. Non receipt of notice by a member shall not invalidate the
proceedings of any meeting.
(4) Notice of a meeting given under Clause (3) must specify the
general nature of the business to be transacted at the meeting,
except business which the committee members present at the meeting
unanimously agree to treat as urgent business.
(5) Any 3 members of the committee constitute a quorum for the
transaction of business of a meeting of the committee.
(6) No business is to be transacted by the committee unless a
quorum is present and if, within half an hour of the appointed time
for the meeting, a quorum is not present, the meeting is to stand
adjourned to the same place and at the same hour of the same day in
the following week.
(7) If at the adjourned meeting a quorum is not present within half
an hour of the time appointed for the meeting, the meeting is to be
dissolved.
(8) At a meeting of the committee:
(a) the President or, in the Presidents absence, a vice-President
is to preside, or
(b) if the President and both vice-Presidents are absent or
unwilling to act, such one of the remaining members of the
committee as may be chosen by the members present at the meeting is
to preside.
(9) Questions arising at any meeting of the committee shall be
decided by a majority of votes and a determination by a majority of
committee members shall for all purposes be deemed to be a
determination of the committee.
(10) Each elected member of the committee shall have one
vote.
(11) A member of the committee shall not vote in respect of any
contract or proposed contract with the association in which he is
interested, directly orindirectly, or any matter arising there
from, and if he does so vote his vote shall not be counted.
(12) A sub-committee may meet and adjourn as it thinks proper.
Questions arising at any meeting shall be determined by a majority
of votes of the members present and entitled to vote.
(13) All acts done by a meeting of the committee or a sub-committee
or by any person acting as a member of the committee shall,
notwithstanding that it is afterwards discovered that there was
some defect in the appointment of any such member of the committee
or person acting aforesaid, or that the members ofthe committee or
any of them were disqualified, be as valid as if every such person
has been duly appointed and was qualified to be a member of the
committee.
(14) A resolution in writing signed by all the members of the
committee for the time being entitled to receive notice of a
meeting of the committee, shall be as valid and effectual as if it
had been passed at a meeting of the committee duly convened and
held. Any such resolution may consist of several documents inlike
form each signed by one or more members of the committee.
29. Delegation by Committee to Sub-Committee.
(1) The committee may, by instrument in writing, delegate to one or
more sub-committees (consisting of such member or members of the
association as the committee thinks fit) the exercise of such of
the functions of the committee as are specified in the instrument,
other than:
(a) this power of delegation, and
(b) a function which is a duty imposed on the committee by the Act
or by any other law.
(2) A function the exercise of which has been delegated to a
sub-committee under this rule may, while the delegation remains
un-revoked, be exercised from time to time by the sub-committee in
accordance with the terms of the delegation.
(3) A delegation under this section may be made subject to such
conditions or limitations as to the exercise of any function, or as
to time or circumstances, asmay be specified in the instrument of
delegation.
(4) Despite any delegation under this rule, the committee may
continue to exercise any function delegated.
(5) Any act or thing done or suffered by a sub-committee acting in
the exercise of a delegation under this rule has the same force and
effect as it would have if it had been done or suffered by the
committee.
(6) The committee may, by instrument in writing, revoke wholly or
in part any delegation under this rule.
(7) A sub-committee may meet and adjourn, as it thinks
proper.
30. Voting and Decisions.
(1) Questions arising at a meeting of the committee or of any
sub-committee appointed by the committee are to be determined by a
majority of the votes of members of the committee or sub-committee
present at the meeting.
(2) Each member present at a meeting of the committee or of any
sub-committee appointed by the committee (including the person
presiding at the meeting) is entitled to one vote.
(3) Subject to rule 28(5), the committee may act despite any
vacancy on the committee.
(4) Any act or thing done or suffered, or purporting to have been
done or suffered, by the committee or by a sub-committee appointed
by the committee, is valid and effectual despite any defect that
may afterwards be discovered in the appointment or qualification of
any member of the committee or sub-committee.
PART 5 - MEETINGS
31. Annual General Meeting - Holding Of.
(1) With the exception of the first annual general meeting of the
association, the association must, at least once in each calendar
year and within the period of 6 months after the expiration of each
financial year of the association, convene an annual general
meeting of its members.
(2) The association must hold its first annual general
meeting:
(a) within the period of 18 months after its incorporation under
the Act, and
(b) within the period of 6 months after the expiration of the first
financial year of the association.
(3) Clauses (1) and (2) have effect subject to any extension or
permission granted by the Director-General under section 26(3) of
the Act.
32. Annual General Meeting - Calling Of and Business At.
(1) The annual general meeting of the association is, subject to
the Act and to rule 31, to be convened on such date and at such
place and time as the committee thinks fit.
(2) In addition to any other business which may be transacted at an
annual general meeting, the business of an annual general meeting
is to include the following:
(a) to confirm the minutes of the last preceding annual general
meeting and of any special general meeting held since that
meeting,
(b) to receive from the committee reports on the activities of the
association during the last preceding financial year,
(c) to elect officers of the association,
(d) to receive and consider the statement which is required to be
submitted to members under
section 26(6) of the Act.
(3) An annual general meeting must be specified as such in the
notice convening it.
33. General Meetings and Extraordinary General Meetings - The
Calling Of.
(1) The committee will hold on a regular basis (or as determined by
the committee) general meeting of the association.
(2) No guests will be allowed unless specifically authorised by the
committee.
(3) The committee must, on the requisition in writing of at least
20% of the total number of members, convene an extraordinary
general meeting of the association.
(4) A requisition of members for an extraordinary general
meeting:
(a) must state the purpose or purposes of the meeting, and
(b) must be signed by the members making the requisition, and
(c) must be lodged with the Secretary, and
(d) may consist of several documents in a similar form, each signed
by one or more of the members making the requisition.
(4) If the committee fails to convene an extraordinary general
meeting to be held within 1 month after that date on which a
requisition of members for the meeting is lodged with the
Secretary, any one or more of the members who made the requisition
may convene an extraordinary general meeting to be held not later
than 3 months after that date.
(5) An extraordinary general meeting convened by a member or
members as referred to in clause (4) must be convened as nearly as
is practicable in the same manner as general meetings are convened
by the committee and any member who consequently incurs expenses is
entitled to be reimbursed by the association for any expense so
incurred.
34. Notice.
(1) Except if the nature of the business proposed to be dealt with
at a general meeting requires a special resolution of the
association, the Secretary must,at least 14 days before the date
fixed for the holding of the general meeting, give a notice to each
member specifying the place, date and time of the meeting and the
nature of the business proposed to be transacted at the
meeting.
(2) If the nature of the business proposed to be dealt with at a
general meeting requires a special resolution of the association,
the Secretary must, at least 21 days before the date fixed for the
holding of the general meeting, cause notice to be given to each
member specifying, in addition to the matterrequired under clause
(1), the intention to propose the resolution as a special
resolution.
(3) No business other than that specified in the notice convening a
general meeting is to be transacted at the meeting except, in the
case of an annualgeneral meeting, business which may be transacted
under rule 32(2).
(4) A member desiring to bring any business before a general
meeting may give notice in writing of that business to the
Secretary who must include that business in the next notice calling
a general meeting given after receipt of the notice from the
member.
35. Procedures.
(1) No item of business is to be transacted at a general or
extraordinary general meeting unless a quorum of members entitled
under these rules to vote ispresent during the time the meeting is
considering that item.
(2) Four members present in person (being members entitled under
these rules to vote at a general meeting) constitute a quorum for
the transaction of the business of a general or extraordinary
general meeting.
36. Presiding Member.
(1) The President or, in the President's absence, a Vice-President,
is to preside as chairperson at each general meeting of the
association.
(2) If the President and a Vice-President are absent or unwilling
to act, the members present must elect one of their number to
preside as chairperson at themeeting.
37. Adjournment.
(1) The chairperson of a general meeting at which a quorum is
present may, with the consent of the majority of members present at
the meeting, adjourn themeeting from time to time and place to
place, but no business is to be transacted at an adjourned meeting
other than the business left unfinished at the meeting at which the
adjournment took place.
(2) If a general meeting is adjourned for 14 days or more, the
Secretary must give written or oral notice of the adjourned meeting
to each member of the association stating the place, date and time
of the meeting and the nature of the business to be transacted at
the meeting.
(3) Except as provided in clauses (1) and (2), notice of an
adjournment of a general meeting or of the business to be
transacted at an adjourned meeting isnot required to be
given.
(3) If within half an hour after the appointed time for the
commencement of an annual general, general or extraordinary general
meeting a quorum is not present, the meeting:
(a) if convened on the requisition of members, is to be dissolved,
and
(b) in any other case, is to stand adjourned to a day and an hour
and at a place fixed by the majority of members present and at the
such adjourned meeting,the members present shall form a
quorum.
(4) If at the adjourned meeting a quorum is not present within half
an hour after the time appointed for the commencement of the
meeting, the members present(being at least 3) is to constitute a
quorum.
38. Making Decisions.
(1) A question arising at any meeting of the association is to be
determined on a show of hands and, unless before or on the
declaration of the show of handsa poll is demanded by at least 3
members present in person, a declaration by the chairperson that a
resolution has, on a show of hands, been carried or carried
unanimously or carried by a particular majority or lost, or an
entry to that effect in the minute book of the association, is
evidence of the fact without proof of the number or proportion of
the votes recorded in favour of or against that resolution.
(2) If a poll is duly demanded it shall be taken in such manner and
either at once or after an interval or adjournment or otherwise as
the Chairman
directs,and the result of the poll shall be the resolution of the
meeting at which the poll was demanded,
(3) The demand of a poll shall not prevent the continuance of a
meeting for the transaction of any business other than the question
on which a poll has been demanded.
(4) No poll shall be demanded on any question of adjournment, The
Chairman may, with the consent of any meeting at which a quorum is
present (and shall if sodirected by the meeting) adjourn the
meeting from time to time and from place to place, but no business
shall be transacted at any adjourned meeting other than the
business left unfinished at the meeting from which the adjournment
took place.
(5) When a meeting is adjourned for thirty days or more notice of
the adjourned meeting shall be given as in the case of an original
meeting. Save as aforesaid it shall not be necessary to give any
notice of an adjournment or of the business to be transacted to an
adjourned meeting.
(6) Votes may be given either personally or by proxy.
(7) The instrument appointing a proxy shall be in writing under the
hand of the appointer.
(8) The demand for a poll may be withdrawn at any time.
39. Special Resolution.
A resolution of the association is a special resolution:
(a) if it is passed by a majority which comprises at least
three-quarters of such members of the association as, being
entitled under these rules so to do,vote in person or by proxy at a
general meeting of which at least 21 days' written notice
specifying the intention to propose the resolution as a special
resolution was given in accordance with these rules, or
(b) where it is made to appear to the Director-General that it is
not practicable for the resolution to be passed in the manner
specified in paragraph (a) if the resolution is passed in a manner
specified by the Director-General.
40. Voting.
(1) On any question arising at a general meeting of the association
a member has one vote only.
(2) All votes must be given personally or by proxy but no member
may hold more than 5 proxies.
(3) In the case of an equality of votes on a question at a general
meeting, the chairperson of the meeting is entitled to exercise a
second or casting vote.
(4) A member or proxy is not entitled to vote at any general
meeting of the association unless all money due and payable by the
member or proxy to the association has been paid, other than the
amount of the annual subscription payable in respect of the then
current year.
41. Appointment of Proxies.
(1) Each member is to be entitled to appoint another member as
proxy by notice given to the Secretary no later than 24 hours
before the time of the meeting in respect of which the proxy is
appointed.
(2)
The notice appointing the proxy is to be in the form set out in
Appendix 2 to these rules.
PART 6 - MISCELLANEOUS.
42. Insurance.
The association may effect and maintain insurance should the
Committee consider such cover necessary.
43. Funds - Source.
(1) The funds of the association are to be derived from entrance
fees and annual subscriptions of members, donations and, subject to
any resolution passed bythe association in general meeting, such
other sources as the committee determines.
(2) All money received by the association must be deposited as soon
as practicable and without deduction to the credit of the
association's bank account.
(3) The association must, as soon as practicable after receiving
any money, issue an appropriate receipt.
44. Funds - Management.
(1) Subject to any resolution passed by the association in general
meeting, the funds of the association are to be used in pursuance
of the objects of theassociation in such manner as the committee
determines.
(2) All cheques, drafts, bills of exchange, promissory notes and
other negotiable instruments must be signed by any 2 members of the
committee or employees of the association, being members or
employees authorised to do so by the committee.
(3) The committee shall cause proper accounting and other records
to be kept and distribute to members copies of the annual balance
sheets and profit and loss accounts at each annual general meeting.
Such accounts shall be prepared not more than three months before
the date of the annual general meeting.
(4) True accounts shall be kept of the sums of money received and
expended by the association and the manner in respect of which such
receipts or expendituretakes place and the property, credits and
liabilities of the association and subject to any reasonble
restrictions as to the time and manner of inspecting the same that
may be imposed in accordance with the Rules of the association for
the time being shall be open to the inspection of members.
45. Alterations of Objects and Rules.
The statement of objectives and these rules may be altered,
rescinded or added to only by a special resolution of the
association.
46. Common Seal.
(1) The common seal of the association must be kept in the custody
of the public officer.
(2) The common seal must not be affixed to any instrument except by
the authority of the committee and the affixing of the common seal
must be attested by the signatures either of 2 members of the
committee or of 1 member of the committee and of the public officer
or Secretary.
47. Custody of Books.
Except, as otherwise provided by these rules, the public officer,
must keep in his or her custody or under his or her control all
records, books and other documents relating to the
association.
48. Inspection of Books.
The records, books and other documents of the association must be
open to inspection, free of charge, by a member of the association
at any reasonable hour.
49. Notices.
(1) For the purpose of these rules, a notice may be served on or
given to a person:
(a) by delivering it to the person personally, or
(b) by sending it by pre-paid post to the address of the person,
or
(c) by sending it by facsimile transmission or some other form of
electronic transmission to an address specified by the person for
giving or serving notices.
(2) For the purpose of these rules, a notice is taken, unless the
contrary is proved, to have been given or served:
(a)
in the case of a notice given or served personally, on the date on
which it is received by the addressee, and
(b) in the case of a notice sent by pre-paid post, on the date when
it would have been delivered in the ordinary course of post,
and
(c) in the case of a notice sent by facsimile transmission or some
other form of electronic transmission, on the date it was sent, or
if the machine from which the transmission was sent produces a
report indicating that the notice was sent on a later date, on that
date.
(3) No other person shall be entitled to receive notices of general
meetings.
50. Examinations.
1. The examinations conducted by the association shall be such as
the committee may from time to time determine.
2. The committee shall have power to make, alter or amend or
revoke, from time to time such rules, regulations or by-laws as may
be necessary concerning allmatters relating to examinations.
3. The committee may employ any part of the funds of the
association on the provision of prizes, scholarships, grants or
other rewards or distributions in connection with the subjects of
the examination held by the association, or otherwise, provided
that such prizes shall not be awarded except to successful
candidates at a bona fide examination or competition.
4. The committee may certify under its hand and seal that a member
has successfully passed the examinations conducted by the
association or has otherwise satisfied the association that the
member is entitled to call him self or her self an "Accredited
Market Technician (AMT)."
5. All members who have undertaken and successfully completed the
Securities Institute of Australia, technical analysis courses as
determined from time to time shall be eligible to apply for
accreditation.
51. Endorsements and Recommendations.
The association does not permit the endorsement or recommendation
or in any other way shall indicate its approval of any financial
instrument, goods, services, organisation, individuals, or any
course of action in or specific method of trading a securities
market.
52. Winding Up.
If upon winding up or disolution of the association there remains,
after satisfaction of all its debts and liabilities, any property
whatsoever, the sameshall not be paid to or distributed amongts the
members of the association, but shall be given or transferred to
some other institution or institutions,
in side or outside of Australia, having similar objects to the
objects of the association and which shall prohibit the
distribution of its or their income or property amongst its or
their members to an extent at least as great as is imposed on the
association, such institution or institutions to be determined
by
the members of the association at or before the time of
dissolution, and if so far as effect cannot be given to the
aforsaid provisions, then to some charitable object.
53. Amalgamation.
1. In the furtherance of the objects of the association to
amalgamate with any not for profit companies, institutions,
societies or associations having theobjects altogether or in part
similar to those of the association and which shall prohibit the
distribution of its or their income and property amongst itsor
their members to an extent at least as great as that imposed upon
the association.
2. In furtherance of the objectives of the association to purchase
or otherwise aquire and undertake all or any part of the property,
assets, liabilities andengagements of any one or more of the not
for profit companies, institutions, societies or associations with
which the association is authorised to malgamate.
54. Indemnity
To the extent permitted by law every member of the committee,
Auditor (if so appointed) and other Officer for the time being of
the association shall be indemnified on a full indemnity basis out
of the assets of the association against any liability incurred by
him in defending any proceedings whether civilor criminal, in which
judgment is given in his favour or in which he is acquitted or in
connection with any application under the Corporations Law in
whichrelief is granted to him by the court in respect of any
negligence, default, breach of duty or breach of trust arising out
of the carrying out of the duties of such office.
APPENDIX 1.
APPLICATION FOR MEMBERSHIP of the Australian Professional Technical
Analysts (APTA) Incorporated
(incorporated under the Associations Incorporation Act
1984).
ABN: 81 507 869 206
I,
......................................................................................................
(full name of applicant)
of......................................................................................................
(address)
..........................................................................................................hereby
apply to
(occupation)
become a member of the above named incorporated association. In the
event of my admission as a member, I agree to be bound by the rules
of the associationfor
the time being in force.
.............................................. Signature of
applicant Date......................
I,.........................................................................
a member of the association,
(full name)
nominate the applicant, who is personally known to me, for
membership of the association.
.............................................. Signature of 1st
proposer Date......................
I,.........................................................................
a member of the association,
(full name)
nominate the applicant, who is personally known to me, for
membership of the association.
.............................................. Signature of 2nd
proposer Date......................
I,................................................................
a committee member of the association,
(full name)
second the nomination of the applicant, who is personally known to
me, for membership of the
association.
......................................................... Signature
of committee member
Date .........................................
APPENDIX 2.
FORM OF APPOINTMENT OF PROXY
Australian Professional Technical Analysts (APTA)
Incorporated
ABN: 81 507 869 206
I
.....................................................................................................
(full name of member)
of
......................................................................................................................
(address)
being a member of the Australian Professional Technical Analysts
(APTA) and being entitled to
vote hereby appoint:-
..................................................................................
or
the Chairman of the meeting
as my proxy to vote for me and on my behalf at the Annual or
General or Extraordinary General
Meeting of the association to be held on the day of 200
and at any adjournment thereof.
* My proxy is directed to vote as directed below.
Resolution I-
for/against
Resolution 2-
for/against
Resolution 3 -
for/against
Signed this day of 200
..........................................................................................................................
Signature
NOTE:
1. A proxy vote may not be given to a person who is not a member of
the association.
2. * If you do not circle or delete, as appropriate, the words
for/against then your proxy is
authorised to vote as he sees fit.